Senior Project Assistant
International Organization for Migration

Iş haqqında

VN Number: AZVN2020-01 Position Title: Senior Project Assistant Duty Station: Baku, Azerbaijan Classification: General Service Staff, G6 Type of Appointment: One Year Fixed Term, one year with possibility of extension Estimated Start Date: As soon as possible Closing Date: 05 March 2020 Open to Internal and External Candidates Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Context: In 2001, Azerbaijan became an IOM member state through the formalization of a friendly cooperation between IOM and Government of Azerbaijan. With the overall mandate of promoting a humane and orderly migration for the benefit of all, IOM’s key area of work focuses on the area of migration and border management in line with relevant EU-Azerbaijan Agreements, in particular with Visa Facilitation and Readmission Agreements. The renewed EU Action Plan on return (Commission Communication of 3 March 2017) called for additional focused actions, notably for a more integrated and coordinated management of returns and readmission, through the European Readmission Capacity Building Facility (EURCAP). EURCAP provides a dedicated and flexible mechanism to respond quickly to short-term requests for assistance to partner countries (“support actions”). Implementing the Readmission Case Management System (RCMS) within the EURCAP intends to contribute to a modernized readmission case management by digitizing the flow of information for time-efficiency and real-time data access for all actors involved in the return process. The RCMS will have a direct impact in time gains in the procedure, facilitation of intra- and inter-ministerial communication (stronger network), facilitation of communications between Country of Origin and EU Member States’ authorities, protection of personal data, ability to generate comprehensive statistical reports, and eventually, easier follow-up with reintegration assistance programmes. Under the overall supervision of the Chief of Mission, EURCAP Project Management Team based in IOM Regional Office in Brussels, and under the direct supervision of the Project Coordinator, the Senior Project Assistant will provide programmatic support to the effective implementation of the project. She/he will work in close collaboration with the project team based in Azerbaijan, Government officials, Government stakeholders, and civil society, ensuring successful project implementation. Core Functions / Responsibilities: 1. Provide support to Chief of Mission and Project Coordinator in the overall implementation of the project “Strengthening Readmission Management in Azerbaijan - Establishment of Readmission Case Management System” (RCMS) 2. Support the implementation of activities described in the project document of the project; assist in the day to day activities and administrative processes; report regularly on the challenges and progress recorded in realization of activities. Note and highlight noteworthy issues and propose actions especially in the field readmission and provide inputs to project development. 3. Support Project Manager/Project Coordinator in guiding the preparatory work of training workshops. 4. Assess, develop a plan for, and oversee the contracting of technical experts and service providers in relation to the program. 5. Actively follow up on the work of external international and national experts involved in the implementation of project activities as and where needed. 6. Analyze progress and implementation, identify and document significant project events, decisions, problems or deviations and report them to the Chief of Mission. 7. Monitor progress of the project and ensure that the timeline outlined in the work plan is followed to the extent possible. 8. In coordination with EURCAP Project Management Team and supervision of Project Manager/Project Coordinator, monitor the work of sub-contractors to develop and test RCMS. 9. Draft, compile and provide input for reports on project activities, periodically required by EURCAP Project Management Team for their reporting purposes. 10. In close coordination with EURCAP Project Management Team, draft and compile high-quality project reporting, including Notes for File on meetings with Government counterparts, activity reports, donor interim and final reports. 11. Enhance mainstreaming of gender, protection and human rights-based approach and other pertinent cross-cutting issues into programming. 12. Prepare regular updates, programme summaries, press releases and other relevant info materials and statistics, according to the specific needs. 13. In collaboration with Resource Management Officer, maintain track of financial aspects of the implementation, including budget expenditures. 14. Attend meetings and prepare presentations, relevant notes for files, meeting minutes, action points, etc. 15. Assist in maintaining strong liaison with relevant governmental authorities, donors and other stakeholders. 16. Undertake duty travels related to project implementation as required and authorized by the Chief of Mission. 17. Gather national, regional and international trends and specific information of the geographical area as inputs for planning and development of new project opportunities in the project in line with identified needs, donor and governmental priorities and IOM’s mandate and strategy in coordination with the Chief of Mission, Resource Management Unit in the Mission and the Regional Office in Vienna. 18. Perform other duties as may be assigned. Required Qualifications and Experience Education • University degree in Social Sciences, preferably law, sociology, social anthropology, political science, or a related field from an accredited academic institution with 4 years of relevant professional experience; or • Completed High School degree from an accredited academic institution, with 6 years of relevant professional experience Experience • Experience of working within an international/non-governmental organization or public institution, preferably in the UN Common System. • Experience in developing and maintaining partnerships with government counterparts, UN agencies, donors. • Prior relevant experience in the field of readmission and migration management is a distinct advantage. • Experience in budget formulation, financial and financial management and control. Skills • Knowledge of office software, such as word processors, spreadsheets, databases. Languages Fluency in English and Azerbaijani is required. Working knowledge of Russian is advantageous Required Competencies Values • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. • Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Core Competencies – behavioural indicators level 2 • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate. • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators level 2 • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential. • Empowering others and building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential. • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction. Other Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable. How to apply: Interested candidates are requested to submit their application including the most recent CV with a motivation letter in English by indicating name of the position applied with its VN number in the subject line of the e-mail to [email protected] by the end of 05 March 2020. Please note that only CVs with motivation letter will be reviewed and only shortlisted candidates will be contacted [hidestr] Company: International Organization for Migration Title: Senior Project Assistant [/hidestr]

Qısa məlumat

  • Elanın tarixi : 20.02.2020
  • Bitmə tarixi : 06.03.2020
  • Yaş həddi : 18  − 60
  • Kategoriya :
  • Baxış sayı : 21
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Şirkət haqqında

  • Şirkətin adı : International Organization for Migration
  • Ünvan : Azerbaijan
  • Link :
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  • Mənbə : jobsearch.az